Enterprise Print Management Blog

Embedded print management software, what to consider...

Posted by Linda van der Westen on Thu, Feb 9, 2017 @ 13:02 PM

padlock-zz.jpgIncrease document security, improve convenience and reduce waste. These are the three benefits most commonly listed when a pull printing or Follow (Me) solution is described. Users walk up to a device and authenticate. Until they do so, their print job is held. The device is basically locked for use. A pin code, user credentials or badge swipe is required to unlock the device. 

Many print management solution providers offer embedded applications alongside pull printing. With embedded, the user can submit their credentials on the printer panel. They are presented with (a list of) their print job(s) and they can select what to print, what to delete and what to save for later. Some of these embedded applications, including Cirrato, offer additional control and management of the MFD. They have single sign on meaning that the application unlocks all features of the device, including copy and scan.

When the user has authenticated, all device functionality becomes available. And a record of everything a user does at the device is kept. This can be useful for auditing purposes. In some countries it is also required by law to keep such records, especially for organizations that deal with sensitive data such as for example healthcare facilities or finance institutions.

Another consideration is native language. Is the embedded application available in the local language? At the beginning of this article, we mentioned the benefits of pull printing and one was increased convenience. What is more convenient than being able to navigate through the touch screen in your own language?

'Just' printing or printing plus scan and copy tracking?

So what would you like to get from an embedded print management solution? Is authentication solely necessary to release print jobs? Or would you like to go a step further and have the application control all features on the device? Which in turn also provides you with a full audit trail.

With Cirrato you will unlock the following features:

  • Printing
  • Scan (populate email in native scan app, FTP, email, FTP, WebDav)
  • Copy

And how important is language? Some might feel English is acceptable for those who have it as their second language. Yet again, having the option of the native language can be a plus. Cirrato offers English (US), English (UK), German, Finnish, Swedish, Spanish, Dutch, French (Canada), French (France), Italian, Japanese, Korean, Portuguese (Brazil), Portuguese (Portugal), Russian, Thai, Vietnamese, Chinese (simplified), Chinese (traditional)*

We published an article before of what to look out for when selecting your single server print management solution. This post is about a different consideration when looking to invest in a print management solution, whether it works with one or multiple print servers. Your software solution should be designed to meet your needs. Embedded applications are just one element but an important one to get right as this will impact all of the end users in your organization.

* Language support is dependent on brand. Please check our supported languages datasheet to learn which languages are supported on which brands. 

Topics: embedded