Enterprise Print Management Blog

Avoid slow printing within your organization with a single server printing solution

Posted by Linda van der Westen on Thu, Aug 18, 2016 @ 13:08 PM

Slow internet: taking long for web pages to load, for files to download and for documents to print. More and more companies are using the internet for phone conversations as well. This puts the internet in a critical position, which requires it to work well in order for business to run smooth. We all have had skype conversations with ‘cracks in the line’. When these occur in business conversations it can lead to important information being lost.

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Topics: reduce WAN traffic, reduce bandwidth

Summer time! A time to explore different ways to work…

Posted by Linda van der Westen on Tue, Aug 2, 2016 @ 16:08 PM

The summer months equal empty office desks and getting to work without traffic jams. These months also represent a time to catch up on things that simply did not get done because of other priorities. And in some cases, it can also be an opportunity to find different ways to work. If there was ever a time to look for smarter processes, now is that time. As there are little to no distractions that usually determine what gets done during the day. If you are an IT professional, you might look for easier ways to manage your printing environment. If you are reading this article, you are one step closer to finding it. 

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Topics: driver management, centralized print management

Microsoft Branch Office Direct Printing

Posted by Linda van der Westen on Tue, Jul 5, 2016 @ 15:07 PM

There are a number of solutions available for direct IP printing. These are however different in functionality and scalability. Microsoft introduced Branch Office Direct Printing, available for environments that have Windows 2012 server and Windows 8 or Windows 10 clients. Microsoft clearly states the limitations of the solution. This helps organizations looking to move to direct IP printing to make a well informed decision and to possibly look for a different solution that is a better fit for their current or future environment.

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Topics: single server printing

The cost of ‘personal printing’ in the office

Posted by Linda van der Westen on Fri, Jun 17, 2016 @ 13:06 PM

Office resources are utilized for personal use. That is a simple fact. Take for example the use of internet for non-business related matters. This is considered acceptable for at least 15-30 minutes a day. But in reality the majority of the employees exceeds this by far. People check their mail, shop online and engage in social media. And them doing that during work hours is tolerated. Other use of available resources may not be as easily accepted by the employer, especially those that carry an actual cost besides the loss of productivity.

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Topics: printing cost reduction

How does Cirrato support native scan functionality on multifunction devices?

Posted by Linda van der Westen on Tue, Jun 7, 2016 @ 13:06 PM

Multifunction devices come with a wide range of features, including scanning. The scanning functionality can differ per device, but will have one or more of the following options: scanning documents and files to email, workstation, network folder, FTP and external hard drives / USB memory devices. Scan to email is the most popular feature and is available on nearly all multifunction devices. Cirrato supports native scan functionality with its Follow Print solution. When Cirrato is installed, the device and all functions are locked until a user authenticates by swiping a card, entering user credentials or short ID. After authentication, the user can print, copy and scan files and documents.

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Topics: follow print, scanning

Wanted: a solution that simplifies life for the IT department

Posted by Linda van der Westen on Wed, May 25, 2016 @ 17:05 PM

We get incoming requests from potential new customers who searched the internet for 'centralized print management'. When they find Cirrato and contact us, they typically ask for something similar to the following: “We want to simplify our print server configuration process, something other than manually logging in to servers and creating print queues. We are looking to standardize configurations. And we need a tool that will easily help identify when a printer or queue isn’t working.”

This is the perfect example of a request from an organization that would benefit from implementing centralized print management. A solution that offers a single point of control for the IT administrators and helpdesk that allows them to apply print settings once, upload drivers once and to be able to quickly identify devices that are out of order.

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Topics: centralized print management

Explaining centralized print management in less than 5 minutes

Posted by Linda van der Westen on Wed, May 18, 2016 @ 15:05 PM

My colleagues in the printing industry get excited when they talk about printing. I am no different myself. We could not be happier if someone asks us what we do (for work). In my case, I start by saying that I work for Cirrato, a software company that helps save large organizations a lot of money by removing print servers. There is almost always a follow up question: what are print servers? Every time it's a confrontation with the fact that 99% of the people I know in my personal life, do not know a lot about printing. Let alone print servers. They simply print and collect a document. It isn’t until I explain more about ‘traditional’ printing when they realize that it is indeed pretty beneficial what my company offers. So this article is about what I tell people at birthdays and other social events when they ask me what it is that I do (or better said: what Cirrato does). So here is 'explaining centralized print management in less than 5 minutes'.

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Topics: centralized print management

Coming soon: printer pools for failover and load balancing

Posted by Linda van der Westen on Wed, May 11, 2016 @ 13:05 PM

Cirrato's next release will offer a solution for dealing with unavailable printers and under- or overused printers. By introducing printer pools, administrators can add one or more priority levels to printers. End users submit their print jobs to a printer pool queue versus selecting a specific printer. The printer with the highest priority level available will process the print job. Should a certain printer with the highest priority level be unavailable, the next printer in the setup will process the print job. This further increases print availability within the organization. Load balancing is a benefit to IT as they can ensure that all devices are processing an equal number of print jobs.

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Topics: centralized print management

5 things I (used to) hate about printing

Posted by Linda van der Westen on Tue, May 3, 2016 @ 14:05 PM

Having worked for more than 10 different companies I experienced different printing setups. Many of those organizations did not have a print management solution implemented. This regularly resulted in challenges when wanting to print something. I now think it is great that I came across them as it makes me value solutions like Cirrato a lot more. Sometimes I think back about those days and remember what printing used to be like. These are five of my biggest frustrations from the past...

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Topics: printing problems

How to remove print servers with Cirrato

Posted by Linda van der Westen on Tue, Apr 26, 2016 @ 11:04 AM

Cirrato is often referred to as a print management solution. One that comes with features such as print rules, printer monitoring, accounting, follow print and all that good stuff. But it is actually best described as centralized print management. It enables large enterprises to remove (most of the) print servers and have as little as one server that manages printing within the organization. We have numerous posts on the benefits of single server printing and consolidating print servers. Including the financial and environmental impact. In this post, let’s look at how to remove print servers with Cirrato.

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Topics: single server printing